CITY CLERK'S DUTIES

The City Clerk's Office is responsible for maintaining official documents, administering municipal elections, and providing support to the City Council, staff and public in a prompt and official manner.

The office maintains all permanent City records including City Council Minutes, easements, encroachments, contracts, deeds, cemetery deeds, ordinances, and resolutions. The office prepares agendas for meetings for the City Council, Sherman Economic Development Corporation, Airport Advisory Board, and Keep Sherman Beautiful Commission.

The office monitors alarm permits; updates Boards and Commissions information; accepts and certifies petitions; prepares newspaper ads and legal notices; maintains contractor bonds; prepares proclamations; handles garage sale permits, vendor's permits, Building Code book sales, loudspeaker permits; and handles rental of the Municipal Auditorium, Ballroom and Outdoor Theater.

The City Clerk's Office also handles all aspects of the municipal elections, including the acceptance and certification of candidate applications, training of judges and clerks, early voting and voting by mail procedures, preparation of all legal notices, processing candidate statements of contributions and expenditures, preparing the canvass of the election, and swearing-in the officials.

Requests for public information can be made through the City Clerk's office. The request form for information is available through the office or may be downloaded here.

Public Information Request form (PDF document)